Classroom grant applications for 2019-2020 grant cycle will be accepted online through deadlines dates according to funding round deadlines. Hand written forms will not be accepted. Applications must be submitted electronically. Attach documentation as necessary. Finally have your administrator electronically sign & submit application.
Funding will be distributed according to 1st, 2nd, & 3rd round funding deadline dates to qualified approved applicants. The Classroom Grant Application Cycle will remain open until available funds are expended or January 31, 2020, whichever comes first.
Mid-Year Reporting and End of Year Project Evaluations are required for this program. Failure to submit either report will result in full reimbursement of all funds and disqualify you from future funding requests.
Application require community and/or business sector partnership that are directly related to the activities or engaged in the project. Partnership Agreement Statement(s) must be included with each application. Any exceptions must be approved by the Executive Director at HCEF.
Matching funds used for this project that have been raised by your community partners, PTA, SAC, etc. must be passed through the HCEF to assist in meeting the State’s 1:1 match requirements.
EXPENSES Allowable expenditures for Classroom Grant include: programmatic staff (with prior approval), appropriate training/conferences, professional and technical services, classroom materials, computer software, computer hardware, other equipment, program supplies, travel and printing. Non-Allowable expenditures for classroom grants include: administrative expenses, capital improvements, support of interscholastic athletics, refreshments, decorative items, awards for outstanding service, and the entertainment of dignitaries. NO ADMINISTRATIVE OR INDIRECT CHARGES MAY BE APPLIED TO THIS GRANT.
All technology related grant applications must be accompanied by an approved Hernando County School Board Mobile Devise Purchase Request form.
Ask for help. The HCEF is glad to guide you through the application process.
All projects must be concluded by May 2020 & must include pictures, news clips, social media postings, or any other supporting media releases.
Tips for Preparing the Classroom Grant Application
Applications should have a compelling project title & description of a specific and significant need and show originality and innovation in the classroom. When addressing NEED: Include a description of student need(s), characteristics, or requirements and convey why there is a compelling need.
Applications should have clear objectives that spell out what specific results or student outcomes are to be accomplished and how they are to be measured. Include goals and objectives that directly relate to the identified need(s); and include objectives that are realistic, measurable and time bound.
Project activities should support achievement of project goals and be engaging to students. Project activities should strongly encourage students to learn or apply information/skills in meaningful, real-world ways. Project activities should be relevant, innovative, and/or unique and include many hands-on, experience-based, collaborative learning opportunities.
Timeline has a logical sequence, reflects a well thought-out implementation plan, and seems “doable” within the project period.
Projects should be easily replicated with little or minor adjustments to implementation of the project itself.
The evaluation plan should be clearly described. Specify how data and/or documentation related to each of the following components will be collected, used, and reported, ensuring a high degree of accountability: use of project funds, implementation of project activities, impact of project activities, the extent to which the identified student need(s) was addressed by the end of the project.
Costs should be within the funding guidelines. All items purchased must align to the project activities described in the application. The budget request should be reasonable and appropriate given the needs of the students and the potential impact of the project. Any changes to original budget request must be approved prior to spending the rewarded funds.
Business Partner’s Role should be more than financial. It is great to show how their expertise or assistance will be utilized in relation to the project itself. Please specify if business partner(s) roles are hands-on or indirect.
Avoid jargon, acronyms, and do not overwrite. Make it easy for the reviewers to read your entire proposal. A committee comprised of business and community leaders will review your application, and they may not be familiar with educational terms such as “ESOL” and “differentiated instruction”. Briefly explain educational terminology. Also, remember that grant readers review many grant applications, so be thrifty with your words, but do not sacrifice important points to achieve brevity.
Be sure to READ all instructions. Proofread and spell-check your application. Get some honest feedback on your proposal before you submit it. Ask one or two people to critically review the proposal. Use their feedback to strengthen your final application.